Privacy and GDPR

To fall in line with the new GPDR laws and regulations on privacy and how personal information is held, I have the following information to share with you, as a client, or potential client:

What data do I keep and why do I need it?

Name and age :- This is basic information that helps me get to know you.

Address, email address, phone number :– I use this as a way of contacting you regarding your sessions. I will mainly use the method you first contacted me on but if I can’t reach you I will try a different method.

Doctors details :- If I was worried that you were at risk then I may need to contact your doctor, if I could I would tell you I was going to do this.

Will I share your data and if I do who will I share it with and for what purpose?

It is very unlikely I will share your data. I will not sell it on or use it for unethical reasons

I may have to share it if my notes are subpoenaed by court, if you or anyone you tell me about, is at harm or risk of harm I may have to pass this information on to your GP or the police. You have a right to request to see, have amended or have destroyed any data I may keep about you. I will respond to any such request made within14 days. The notes I keep are extremely brief, and are written in such a way that no one would be able to tell who they are about unless I was asked.

How will I store your data?

The data I keep is mainly digital, and is kept on a password protected computer, that is locked in my office. Your phone number may be kept in my business mobile phone which is passcode protected and face/finger recognition protected

How long will I store your data for and how will I dispose of it?

I’ll keep your session notes, your name and your unique code for 5 years which is the time frame my insurance company requests. I’ll shred this privacy consent document and your registration/contract form with your personal information on 1 month after our work finishes.

I’ll delete your phone number out of my mobile phone 1 month after our work finishes.

All emails from you will be deleted as soon as they are no longer needed and at least within 1 month of us finishing working together.

Consent

If you do not consent to me using your data in this way it is unlikely that I will be able to work with you.
Please let me know at you earliest convenience if you have any questions or issues with this policy.

I am also a certified member of the ICO and follow their privacy rules and regulations

Thank you